Race Secretaries

BHR WSFRL Race Secretary - job description.

2 weeks before a race……….

• · Send e-mail to club (via google groups) to remind them about the race which includes important info about the race (how to enter, pay, where it is etc.)

• · As names come in they’re added to the SmartRs entry form. (This is a file which can be downloaded from the wsfrl web site)

• · 1 week before the race send the file via email to the host club - also found on the wsfrl web site.

• · Also send this file to the BHR google group to make sure that i haven't missed anyone and to invite more to run.

• · If more names come in e-mail the host club with new names for them to add to our file

On race day…….

• · take a cheque along to pay for our team. (The BHR treasurer provides me with signed and allocated cheques for all the host clubs)

• · also take along the BHR Flag and erect it if possible (some venues make it impractical). This gives the club runners a focal ‘head quarters’ to find us

• · Race numbers are then given out as runners turn up.

• · Bring a clipboard to record any changes and payments made.

After the race…………

• · If there are any changes to be made (i.e. last minute arrivals taking up spare numbers, which couldn't be resolved at the race) email the host club with details

• · Record names and any other details on the club spreadsheet which keeps a tally of what people owe for the races.

· When provisional results are available they’re sent to the club membership via google groups asking for runners to check for mistakes.

· Any changes are then emailed to the host club.

• LIason between the West Sussex Fun Run League (WSFRL), including attendance of the AGM together with any other meetings called half way through the year.

For our Own Races

• Administration of race entries for postal entries or group club bookings.

• Details are recorded in our own SmartRs files

• SmartRs file is sent to race recorder to correlate.