BHR WSFRL Race Secretary - job description.
2 weeks before a race……….
- · Send e-mail to
club (via google groups) to remind them about the race which includes
important info about the race (how to enter, pay, where it is etc.)
- · As names come in
they’re added to the SmartRs entry form. (This is a file which can be
downloaded from the wsfrl web site)
- · 1 week before the
race send the file via email to the host club - also found on the wsfrl
- · Also send this
file to the BHR google group to make sure that i haven't missed anyone and
to invite more to run.
- · If more names
come in e-mail the host club with new names for them to add to our file
On race day…….
- · take a cheque
along to pay for our team. (The BHR treasurer provides me with signed and
allocated cheques for all the host clubs)
- · also take along
the BHR Flag and erect it if possible (some venues make it impractical).
This gives the club runners a focal ‘head quarters’ to find us
- · Race numbers are
then given out as runners turn up.
- · Bring a clipboard
to record any changes and payments made.
After the race…………
- · If there are any
changes to be made (i.e. last minute arrivals taking up spare numbers,
which couldn't be resolved at the race) email the host club with details
- · Record names and
any other details on the club spreadsheet which keeps a tally of what
people owe for the races.
provisional results are available they’re sent to the club membership via
google groups asking for runners to check for mistakes.
· Any changes are
then emailed to the host club.
- LIason between the West Sussex Fun Run League (WSFRL),
including attendance of the AGM
together with any other meetings called half way through the year.
For our Own Races
- Administration of race entries for postal entries or group
- Details are recorded in our own SmartRs files
- SmartRs file is sent to race recorder to correlate.