Race Secretaries

BHR WSFRL Race Secretary - job description.

2 weeks before a race……….

· Send e-mail to club (via google groups) to remind them about the race which includes important info about the race (how to enter, pay, where it is etc.)
· As names come in they’re added to the SmartRs entry form. (This is a file which can be downloaded from the wsfrl web site)

· 1 week before the race send the file via email to the host club - also found on the wsfrl web site.
· Also send this file to the BHR google group to make sure that i haven't missed anyone and to invite more to run.
· If more names come in e-mail the host club with new names for them to add to our file

On race day…….

· take a cheque along to pay for our team. (The BHR treasurer provides me with signed and allocated cheques for all the host clubs)
· also take along the BHR Flag and erect it if possible (some venues make it impractical). This gives the club runners a focal ‘head quarters’ to find us
· Race numbers are then given out as runners turn up.
· Bring a clipboard to record any changes and payments made.

After the race…………

· If there are any changes to be made (i.e. last minute arrivals taking up spare numbers, which couldn't be resolved at the race) email the host club with details
· Record names and any other details on the club spreadsheet which keeps a tally of what people owe for the races.

· When provisional results are available they’re sent to the club membership via google groups asking for runners to check for mistakes.

· Any changes are then emailed to the host club.

LIason between the West Sussex Fun Run League (WSFRL), including attendance of the AGM together with any other meetings called half way through the year.

For our Own Races